Apply for food and beverage vendor opportunities at our major events and festivals

Apply for food and beverage vendor opportunities at our major events and festivals

Stage 1
Jira issue number
SME

Note, if your organisation has multiple outlets, you will need to submit an individual application for each outlet.

Contact information
Contact name *

Given nameFamily name
Phone number*
Email*
Outlet information
Outlet name*
Company name*
ABN*
11 digit number
Social media or website links:
Event selection
Select which event/s you’re applying for.*

Sydney New Year’s Eve 2025Sydney Christmas 2025

Sydney Christmas 2025 - You can select more than one - About 7 to 12 vendor positions for all these events in total, except Surry Hills Christmas Fair which will be confirmed soon.*

Pyrmont Village Concert, Pirrama Park: Saturday 29 NovemberRosebery Village Concert, Turruwul Park: Sunday 30 NovemberGlebe Village Concert, Bicentennial Park: Saturday 6 DecemberRushcutters Bay Village Concert, Reg Bartley Oval: Sunday 7 DecemberSurry Hills Christmas Fair, Crown Street: Saturday 13 DecemberAlexandria Village Concert, Alexandria Park: Sunday 14 December

Operating hours can be anytime from 12pm on 31 December to 1am on 1 January. Bump-in 30 December (to be confirmed) and bump-out 1 January.

Sydney New Year’s Eve 2025 - About 6 vendor positions will be available at each of these sites, subject to vendor sizes.
- Observatory Hill vantage point
- Pirrama Park vantage point
Sydney New Year’s Eve 2025 - About 6 vendor positions will be available at each of these sites, subject to vendor sizes.
- Bicentennial Park (Glebe) vantage point
- Embarkation Point vantage point
Outlet suitability
Type of offering*
(for example: Turkish gozleme)
Is your outlet a:*

Food truckFood trailerFood stall
Does your food stall have a roof and 3 sides?*

YesNo
Unfortunately, you’re not eligible to submit an expression of interest.
Please upload at least 2 recent images of the outlet.*

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What is the size of the outlet (including any back-of-house area for generators, cool room).*
Please upload a site map or diagram of the outlet (including back-of-house area) with dimensions.*

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What back-of-house infrastructure will you be providing for this outlet? Select all that apply*

Fete stall/marqueeFood preparation areaHandwashing stationCool roomFood storage areaVehicle onsiteNo back of house infrastructureOther (please specify)
What best describes your outlet’s power requirements?*

Generator onboardGenerator external to unitPower requiredNot applicableOther (please specify)
Could the outlet plug into City of Sydney provided power if required?*

YesNo
Further comments about power requirements:
If applicable
Do you have hand washing facilities for the outlet?*

YesNoNot required
Why aren’t hand washing facilities required for your outlet?*
Please briefly describe your previous and most recent experience vending at events of a similar size and nature with this outlet. *
Menu & pricing

Please provide an example of a menu or list of foods / beverages you propose to sell with this outlet, including descriptions and prices.
I would like to:*

Upload an image/file of my menuEnter my menu details
Upload menu*

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Menu details*
Upload images of menu items (minimum 2)*

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Do you have any further comments about your menu?
Accessibility

The City of Sydney is committed to being an inclusive and accessible city for everyone.
People with disability may face many barriers. It’s important to consider:
- heights of counters at food and drink service areas are accessible for wheelchair users
- d/Deaf and hard of hearing people, or people with complex communication needs or speech difficulties placing an order
- people who are blind or have low vision can access menus.
You can make your service more accessible through:
- being flexible in your planning and delivery
- ensuring dignity and equality of all through excellent customer service, and understanding everyone is different
- understanding people with disability know what kind of help they need and what works best for them
- Easy Read or pictorial menus
- menus which cater for options such as vegan, vegetarian, gluten free
- accessible customer service plans, which acknowledge the difficulties at events people with disability may encounter and provide suitable and supportive service methods.
Does your outlet have an accessible counter height between 800–900mm?*

YesNo
What alternatives or solutions do you provide to ensure accessibility for everyone?*
What will your accessible customer service plan include:

Disability awareness training for employees (training at a minimum should include modules around respect and inclusion, inclusive language, disability models, hidden disabilities).Designated staff member to provide assistance for people with accessibility requirements. This includes assistance with order taking, reading menus and order processing.A ring for assistance bell at an accessible height.Large print or pictorial menus for those who have trouble reading the menu board and where possible an accessible website that can be read by screen reader.Roaming payment and information systems such as iPads and portable eftpos machines.
Which dietary requirements does this outlet cater for?

Vegetarian (V)Vegan (VE)Gluten Free (GF)Nut Free (NF)Other
Other (please specify)*
Does your outlet come with the ability for event attendees to order food or beverage with an app or online platform and collect it onsite?*

YesNo
Environmental management and sustainability
The City of Sydney has taken the Zero Waste Sydney: Pledge on Single Use Items.

We’re committed to phasing out single-use items in our buildings and at our own venues and events. We’re seeking to eliminate or reduce the use of single-use items such as packaging, promotional flyers and single-use serveware.

Please note, on advice from the NSW Environment Protection Authority, compostable packing is not commercially recyclable in NSW. This includes products that meet the Australian Standard for commercial composting AS 4736-2006. These products often contain additives that provide water and grease resistance to food. The substances in this packaging may cause human and environmental harm.

The City of Sydney has developed guidelines to help find sustainable alternatives to single-use items and ensure that where waste is generated, recycling is maximised.

In line with the City of Sydney’s commitment and the NSW Government plastics ban, vendors must comply with NSW Government legislation and the City of Sydney’s guidelines for single-use items.

Vendors must not sell or provide single-use plastic in any of their packaging, including bottled water and other beverages. Vendors are also to be aware that for certain events, single use serveware of any kind may not be permitted and reuseable alternatives may need to be provided.
Please describe the type of packaging you will use for this outlet.*
Can you power your outlet with solar batteries or a bio-diesel generator?*

YesNo
Why or why not?*
Does your outlet collect cooking oil for recycling?*

YesNoNot applicable
Do you ensure responsible disposal of grey water for this outlet?*

YesNoNot applicable
How do you minimise other impacts on the surrounding environment from your outlet including spills, grease from cooking or service?*
Compliance acknowledgement

If your submission progresses to stage 2, you’ll be required to provide documents and detailed responses to the following questions below
You acknowledge that you will*

Provide your public liability insurance (to the value of $20 million)Unless exempt, provide your workers compensation insuranceProvide your comprehensive insurance for any vehicle or towable trailersProvide your temporary food premises (TFP) number. If you don’t have a TFP number, you can apply for it by registering a temporary food stall. You’re not required to pay a fee to apply for a TFP number.Provide your food safety supervisor certificateProvide information about your gas bottles, deep fryers, fire extinguishers and fire blanketsProvide a copy of your work health and safety policyProvide a copy/copies of relevant safe work method statements(SWMS)Provide a copy/copies of relevant safety data sheets(SDS)Describe how your organisation identifies health and safety risks arising from your work and its managementProvide a description of your organisation’s management of fire safetyProvide a description of your organisation’s management of hazardous substances
Should I proceed to Stage 2, I acknowledge that if I’m unable to supply the information referenced above, I will not be able to proceed to the contracting stage.*

I agree
Should I be successful following stage 2 evaluation, I acknowledge I am required to enter into a vending agreement with the City to formalise the engagement.*

I agree
Privacy protection notice
Purpose of collection: This information is being collected for the purpose of selecting food vendors for major City of Sydney events and festivals,

Intended recipients: City of Sydney employees.

Supply: The supply of this information is voluntary. If you are unwilling to provide this information, the City of Sydney may be unable to provide access to City of Sydney services.

Access/Correction: Please contact customer service on 02 9265 9333 or at council@cityofsydney.nsw.gov.au to access or correct your personal information.

Storage: The Major Events team at the City of Sydney, located at 456 Kent Street, Sydney NSW 2000, is collecting this information and the City of Sydney will store it securely.

Other uses: The City of Sydney will use your personal information for the purpose for which it was collected.

For further details on how the City of Sydney manages personal information, please refer to our privacy management plan.
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Apply for food and beverage vendor opportunities at our major events and festivals

Contact information

Outlet information

Event selection

Outlet suitability

Menu & pricing

Accessibility

Environmental management and sustainability

Compliance acknowledgement

Privacy protection notice